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Defragmenting
Disk Cleanup
 
Defrag
(Defragmenting files on your hard drive)

Defrag is short for "defragmenting", and it's a process you run on your hard drive to help make it faster. It's something you need to do periodically as files on the disk becomes fragmented over time - hence the term defragging, or defragmenting.

So what does it mean to be fragmented, and why does it get worse over time?
Let's look at that, as well as how to defragment and how to defragment automatically.  To you and me, a file on your disk is a single 'thing'. You open it, you work on it, you save it; it's a single entity. Like, say, a book. To your computer, however, a file is a lot more like a bunch of pages in that book that it has to keep track of individually.

Let's briefly define a couple of concepts before we go further. Under Windows a hard disk is nothing more than a collection of information buckets called clusters. Each cluster is a fixed size, typically 512 bytes or characters. When you create a file on disk, Windows assigns enough clusters to the file to hold it. So if your file is one byte long, it gets one 512 byte cluster. If your file is 600 bytes, it gets two - one 512 bytes full, and one with 88 bytes of data, and 424 bytes unused.

Clusters aren't required to be next to each other on the disk. In fact, that's part of what the "Random" in "Random Access Storage" means; data can be accessed and stored on the disk in random places. So when Windows creates a file, it keeps track of which clusters make up the file, wherever on the disk they might be, and in which order they should go. Kind of like numbering the pages in a book.

Now, imagine if you had the pages of a book randomly distributed around your house. You know where they are and in what order to read them, but you have to run all over the house as you get each successive page.

That's a fragmented file. The clusters that make up the file are scattered throughout the disk. The result is that when you access the file, Windows has to race all over the hard disk to retrieve the whole thing. That takes time.
If instead the pages of your book were all next to each other, in order, then they'd be much easier to read. No need to run all over. That's a defragmented file: all the clusters allocated to the file are in order and physically next to each other on the hard disk.

Files become fragmented because of the way clusters are re-used and allocated on a hard disk. If you delete a file that takes up two clusters, and then write a file that takes four then the new file might be split - two clusters where the old file was, and two clusters somewhere else entirely. Multiply that scenario by thousands of file operations and deletions on your disk every day, with much larger files, and you can see that fragmentation can add up very quickly. The result is your machine gradually slowing down.

Defragging your hard disk is easy. Right click on My Computer, select Manage, and click on Disk Defragmenter. Click on the hard disk you want to defrag, and click on the Defragment button. Defragging can take time, but you'll be able to see the progress as the graphical display of your hard disks state is periodically updated.

Rather than doing it manually, though, if you leave your computer on there's an easy way to schedule the defrag to happen in the middle of the night.

Here is how to run a Defrag

1. Click on Start, Programs, Accessories, System Tools, Disk
     Defragmenter.
2.
Choose the drive (usually the C Drive), you want to defragment, then choose
    Defragment
.

-or-

1. Open My Computer.
2. Right-click
the local disk volume that you want to defragment, and then
    click Properties.
3.
On the Tools tab, click Defragment Now.
4.
Click Defragment.

Disk Cleanup
 
The Disk Cleanup tool helps you free up space on your hard disk by searching your disk for files that you can safely delete. You can choose to delete some or all of the files. Use Disk Cleanup to perform any of the following tasks to free up space on your hard disk:
Remove temporary Internet files.
Remove downloaded program files. For example, ActiveX controls and Java applets that are downloaded from the Internet.
Empty the Recycle Bin.
Remove Windows temporary files.
Remove optional Windows components that you are not using.
Remove installed programs that you no longer use.
Here is how to perform a Disk Cleanup
Click Start, point to All Programs, point to Accessories, point to System Tools, and then click Disk Cleanup.

-or-
 
Click Start, and then click Run. In the Open box, type cleanmgr, and then click OK.
 
 



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